Addendum No. 1 to Request for Proposals: Outsourced Bookkeeping and Financial Management Services RFP
10/26/2026
ADDENDUM NO. 1
Request for Proposals
Bookkeeping and Financial Management Services
Issue Date: October 14, 2026
The following questions have been received regarding the above-referenced RFP. Responses
provided herein become part of the RFP and shall be incorporated into all proposals submitted.
Question 1: What version of QuickBooks is currently in use?
Response: The Downtown Management District currently utilizes QuickBooks Desktop and is
seeking assistance with the implementation and migration to QuickBooks Online.
Question 2: Approximately how many monthly transactions are processed?
Response: The District processes, on average, 280 transactions per month across bank accounts,
payables, receivables, and payroll-related activities.
Question 3: Will the selected firm be responsible for audit preparation?
Response: Yes. The selected firm will coordinate with management and the District's independent
auditor to prepare schedules, reconciliations, and supporting documentation necessary for the
annual financial audit.
Question 4: Would you consider virtual attendance in place of the requirement for up to four inperson board meetings annually?
Response: Yes. The Board Meetings are not held virtually, however, the Executive Committee
meetings are. The selected provider would be expected to attend up to 12 Executive Committee
meetings per year virtually.
All other terms and conditions of the RFP remain unchanged. Respondents are responsible for
acknowledging receipt of this Addendum in their proposal submission.
Additional Questions:
• Number of bank accounts: 5
• Annual operating budgets for DMD: $2.2 million
• Payroll provider: ADP
• Audit requirements: Annual audit
• Board meeting attendance expectations: None.
• On-site versus remote work expectations: Remote work possible. On-site preferred to assist
with software transition, if needed.
• Implementation expectations for QuickBooks Online and Bill.com: Provider will lead and
manage transitions.